Saturday, March 05, 2016

Preservation of records at branch offices.


Preservation of records at branch offices is as shown below.

1
Branch Office account (Pa.6)
3 years after they are used
2
BO Journal (Pa-5),BO slips
3 years after they are used
3
Book of BO receipts(Ms-87(a)
2 years after they are used
4
Regd lists/Parcel lists/Mail lists
2 years after they are used
5
Invoices received from P.S.D
3 years.
6
BO Slips
2 years.
7
Order book/Stock book
To be destroyed after special permission from divisional head
8
Postman book (ms-87)
2 years
9
Book of postmarks
2 years
10
Deptl.Circulars
Permanent
11
Enumeration returns
5 years
12
Yearly value returns(yvr)
5 years

(Rule 21 of Book of Rules for Branch Offices)

Note: The records i.e order book, stock book, postman book and book of postmarks should be destroyed by fire or otherwise, in such a manner that they may not be used again. Other record should be torn up and sold as waste paper.

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